Most entrepreneurs know the importance of a project management plan for their call center. However, not all entrepreneurs know how to develop their call center project management plan.
This article outlines the components of a call center project management plan and the benefits of having one in place.
Project Management Plan Defined
A project management plan is a document that outlines the scope, objectives, budget, timeline, and deliverables for a call center project. It is essential to have a project management plan in place before starting any call center project, as it will help ensure that the project stays on track and within budget.
Scope
The scope of a call center project management plan includes:
- Call center services that you will provide
- Number of call center agents that will be used
- Hours of operation
- Geographical area that you will cover
Goals
The goals of a call center project management plan are to ensure that the project is completed on time, within budget, and to the client’s satisfaction.
Budget
The budget for a call center project management plan should include the cost of call center equipment, call center software, call center agent salaries, and any other costs associated with the project.
Timeline
The timeline for a call center project management plan should include the project’s start date, end date, and milestones.
Deliverables
The deliverables for a call center project management plan should include the call center services you will provide, the agent training materials, and client satisfaction survey results.
Project Management Plans for Call Centers
Most call centers use a project management plan to help them manage their projects. A call center project management plan can help call centers:
- Stay on track and within budget
- Ensure that all call center agents are appropriately trained
- Measure call center agent performance
- Improve customer satisfaction levels
A project management plan is appropriate when call center services are being delivered to a client for the first time or when there is a need to improve call center agent performance.
Put your call center project management plan together by:
- Defining the scope of your call center project
- Setting goals for your call center project
- Creating a budget for your call center project
- Developing a timeline for your call center project
- Outlining the deliverables for your call center project
Create a Call Center Project Management Plan
A call center project management plan is necessary for any entrepreneur who wants to run a successful call center. A project management plan will help ensure that the project is completed on time, within budget, and to the client’s satisfaction. If you are planning on starting a call center, leverage these tips to develop a call center project management plan.